[Gmat-developers] Meeting minutes template

[Parker, Joel J. K. (GSFC-5950)]

I put the new meeting minutes template online and created a new wiki page here:

http://gmat.ed-pages.com/wiki/Meeting+Minutes

One small issue is that Google Docs doesn't let you make a true template, so it's just an empty document that you'll need to make a copy of each time.

[Grubb, Thomas G. (GSFC-5830)]

Hi Joel,
Thanks for doing this. It looks good to me.

I was going back through my GMSEC meeting minutes and the only thing I might add is that we broke up the Discussion into the agenda parts, attributed them to whomever was reporting about them and then divided that into Accomplishments, Plans and Discussion. So, for example, if we had GMSEC VCR in the agenda, in the Discussions, we had:

GMSEC VCR - Tom
Accomplishments:
* Updated GMSEC VCR SRS inspection worksheet
* Created RTM for GMSEC VCR
* Started writing dev notes for CD ROM
Plans:
* Create Object Pascal wrapper, GMSEC VCR, and API Monitor CD Rom
Discussion:
* None

We didn't have a Decisions section.

In GMSEC, we didn't use the template (after the first time). The procedure actually went like this:

Before meeting (Done by Manager one day before meeting):
* Copy last week's minutes to new week
* Update Agenda by adding new items and deleting old items
* Update Discussion by emptying out Accomplishments and Discussion, but leaving Plans in for reference during meeting
* Update Action Items table by removing Action Items that were closed the previous week
* Solicit Accomplishments for week

Before meeting (Done by everyone)
* Submit Accomplishments

During/After meeting (Done by Meeting Minutes recorder)
* Copy in each person's accomplishments and update based on meeting
* Update Plans and Discussion (and I guess for us Decisions)
* Run through Action Items table at end of meeting, changing action items to closed as appropriate

Tom
-----Original Message-----
From: Parker, Joel J. K. (GSFC-5950) [mailto:***@nasa.gov]
Sent: Thursday, November 03, 2011 5:04 PM
To: gmat-***@lists.sourceforge.net
Subject: [Gmat-developers] Meeting minutes template

I put the new meeting minutes template online and created a new wiki page here:

http://gmat.ed-pages.com/wiki/Meeting+Minutes

One small issue is that Google Docs doesn't let you make a true template, so it's just an empty document that you'll need to make a copy of each time.

[Parker, Joel J. K. (GSFC-5950)]

Tom,

Yeah, I was wondering how to add in status updates. Maybe splitting up the agenda is the appropriate way to go.

For GMSEC, did the minutes recorder type directly into the document during the meeting, or did he/she jot down notes and input them later?

- Joel


-----Original Message-----
From: Grubb, Thomas G. (GSFC-5830)
Sent: Friday, November 04, 2011 7:00 AM
To: Parker, Joel J. K. (GSFC-5950); gmat-***@lists.sourceforge.net
Subject: RE: Meeting minutes template

Hi Joel,
Thanks for doing this. It looks good to me.

I was going back through my GMSEC meeting minutes and the only thing I might add is that we broke up the Discussion into the agenda parts, attributed them to whomever was reporting about them and then divided that into Accomplishments, Plans and Discussion. So, for example, if we had GMSEC VCR in the agenda, in the Discussions, we had:

GMSEC VCR - Tom
Accomplishments:
* Updated GMSEC VCR SRS inspection worksheet
* Created RTM for GMSEC VCR
* Started writing dev notes for CD ROM
Plans:
* Create Object Pascal wrapper, GMSEC VCR, and API Monitor CD Rom
Discussion:
* None

We didn't have a Decisions section.

In GMSEC, we didn't use the template (after the first time). The procedure actually went like this:

Before meeting (Done by Manager one day before meeting):
* Copy last week's minutes to new week
* Update Agenda by adding new items and deleting old items
* Update Discussion by emptying out Accomplishments and Discussion, but leaving Plans in for reference during meeting
* Update Action Items table by removing Action Items that were closed the previous week
* Solicit Accomplishments for week

Before meeting (Done by everyone)
* Submit Accomplishments

During/After meeting (Done by Meeting Minutes recorder)
* Copy in each person's accomplishments and update based on meeting
* Update Plans and Discussion (and I guess for us Decisions)
* Run through Action Items table at end of meeting, changing action items to closed as appropriate

Tom
-----Original Message-----
From: Parker, Joel J. K. (GSFC-5950) [mailto:***@nasa.gov]
Sent: Thursday, November 03, 2011 5:04 PM
To: gmat-***@lists.sourceforge.net
Subject: [Gmat-developers] Meeting minutes template

I put the new meeting minutes template online and created a new wiki page here:

http://gmat.ed-pages.com/wiki/Meeting+Minutes

One small issue is that Google Docs doesn't let you make a true template, so it's just an empty document that you'll need to make a copy of each time.

[Grubb, Thomas G. (GSFC-5830)]

In GMSEC, it was actually during the meeting (with possible cleanup afterward).

Tom

-----Original Message-----
From: Parker, Joel J. K. (GSFC-5950)
Sent: Friday, November 04, 2011 8:03 AM
To: Grubb, Thomas G. (GSFC-5830); gmat-***@lists.sourceforge.net
Subject: RE: Meeting minutes template

Tom,

Yeah, I was wondering how to add in status updates. Maybe splitting up the agenda is the appropriate way to go.

For GMSEC, did the minutes recorder type directly into the document during the meeting, or did he/she jot down notes and input them later?

- Joel


-----Original Message-----
From: Grubb, Thomas G. (GSFC-5830)
Sent: Friday, November 04, 2011 7:00 AM
To: Parker, Joel J. K. (GSFC-5950); gmat-***@lists.sourceforge.net
Subject: RE: Meeting minutes template

Hi Joel,
Thanks for doing this. It looks good to me.

I was going back through my GMSEC meeting minutes and the only thing I might add is that we broke up the Discussion into the agenda parts, attributed them to whomever was reporting about them and then divided that into Accomplishments, Plans and Discussion. So, for example, if we had GMSEC VCR in the agenda, in the Discussions, we had:

GMSEC VCR - Tom
Accomplishments:
* Updated GMSEC VCR SRS inspection worksheet
* Created RTM for GMSEC VCR
* Started writing dev notes for CD ROM
Plans:
* Create Object Pascal wrapper, GMSEC VCR, and API Monitor CD Rom
Discussion:
* None

We didn't have a Decisions section.

In GMSEC, we didn't use the template (after the first time). The procedure actually went like this:

Before meeting (Done by Manager one day before meeting):
* Copy last week's minutes to new week
* Update Agenda by adding new items and deleting old items
* Update Discussion by emptying out Accomplishments and Discussion, but leaving Plans in for reference during meeting
* Update Action Items table by removing Action Items that were closed the previous week
* Solicit Accomplishments for week

Before meeting (Done by everyone)
* Submit Accomplishments

During/After meeting (Done by Meeting Minutes recorder)
* Copy in each person's accomplishments and update based on meeting
* Update Plans and Discussion (and I guess for us Decisions)
* Run through Action Items table at end of meeting, changing action items to closed as appropriate

Tom
-----Original Message-----
From: Parker, Joel J. K. (GSFC-5950) [mailto:***@nasa.gov]
Sent: Thursday, November 03, 2011 5:04 PM
To: gmat-***@lists.sourceforge.net
Subject: [Gmat-developers] Meeting minutes template

I put the new meeting minutes template online and created a new wiki page here:

http://gmat.ed-pages.com/wiki/Meeting+Minutes

One small issue is that Google Docs doesn't let you make a true template, so it's just an empty document that you'll need to make a copy of each time.